The complete document package for selling from China consists of three layers: company documents, marketplace documents, and tax documents. For the Russian side, there is zero paperwork: no certificates, declarations, or «Chestny ZNAK» codes are required from the seller.
Layer 1: Company
- Business license 营业执照 — the primary document required by everyone: banks, marketplaces, and tax authorities
- Four company seals
- Lease agreement for the legal address
- Corporate bank account details — how to open
Layer 2: Marketplaces
- For WB account: license + personal Chinese bank account + 10 000 ¥ deposit
- For Ozon Global: license, no deposit required
- Payment system wallet (LianLian Pay / Payful / PandaPay) for payouts
- Verification via a Chinese phone number
Layer 3: Tax authorities
- fapiao and receipts for all expenses — the basis for tax reduction: what can be deducted
- Marketplace sales reports — confirmation of revenue
- Contract with the Chinese representative office of the marketplace — the basis for transactions within China
- Tax returns: interim every six months, full annually — handled by an accountant
Storage rule
Everything in digital format, all sent to the accountant: photos of fapiao are sufficient. The only physical items that must not be lost are the company seals.
Frequently asked questions
Is a notarized translation of company documents required?
For marketplaces — no: accounts accept the Chinese business license as is. Translations are only needed for the Russian tax authorities when offsetting taxes — which ones specifically.
What should I show the bank when they ask about payments?
Marketplace sales reports, the contract with the marketplace representative office, and fapiao for expenses. A transparent "revenue → expenses → taxes" chain resolves inquiries with a single response.
How long should documents be kept?
Digital archive — for the entire lifespan of the company: the PRC tax authority may request documents for past periods. Photos of fapiao and exported marketplace reports are sufficient — paper copies are not required.
Do I need to provide Russian certificates or Chestny ZNAK codes to sell on Wildberries or Ozon Global?
No, there is zero paperwork required from the seller for the Russian side. You do not need EAEU certificates of conformity, Chestny ZNAK codes, or a Russian legal entity because goods are shipped as cross-border parcels.
What documents do I need to open a Wildberries account compared to Ozon Global?
For Wildberries, you need your business license, a personal Chinese bank account, and a 10 000 ¥ deposit. For Ozon Global, you only need your business license and no deposit is required.
How should I manage my tax documents and fapiao?
You should keep everything in digital format, as photos of fapiao and exported marketplace reports are sufficient for your accountant. You must maintain this digital archive for the entire lifespan of the company, as the PRC tax authority may request documents for past periods.
Do I need to get my business license notarized for the marketplaces?
No, marketplaces accept the Chinese business license as is without a notarized translation. Translations are only required for the Russian tax authorities when offsetting taxes.